Page 24 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

Unit 1: Export Procedure and Documentation

certification by any authority of the commercial invoice in exporter country. For Notes
instance, it may have to be legalized or certified by the importing country consular
in exporter country.
(b) Type of bill of lading, is it “straight” or “to order” “shipped” or “received for
shipment”, “direct” or “through”, etc.

(c) The exporter needs to look whether the certificate of origin required is the usual one
as issued by a trade association or a chamber of commerce such as FICCI, PHD
chamber of commerce or a special one, like that required for GSP concessions or
other preferences. The exporter should also check whether the Certificate of Origin
required is preferential or non-preferential. Preferential certificate of origin may
have lower duty in importer country, thereby making the exporter’s products
attractive in importer country markets. Certain countries also demand necessary
certification on commercial invoice or a separate certificate of origin.
(d) Packing list/Cargo manifest as the case may be, if any special thing is required in it
is to be checked.
(e) Marine insurance – general policy, coverage, time duration, etc. are the issues to be
looked into.

1.7 Clarifications in Export Quotations

In case the exporter is not satisfied with the terms and condition of export order he can request
the importer to change those clauses/conditions on the basis of mutual discussion. Exporter can
seek clarification on any of the following issues with the importer.
1. Terms of Payments
2. Price
3. Delivery Date and Schedule

4. Product Specifications
5. Pre-Shipment Inspection
6. Special Packaging
7. Labelling and Marking

8. Quality Issues
9. Number of Items
10. Quantity
11. Shipping Marks

12. Marine Insurance
13. Any other Documents Required.
Other important issues that should be properly looked into by the exporter; are some terms such
as immediate delivery, good quality, prompt shipments, etc. used in exporter orders.
The exporter usually doesn’t put any time limit in getting the clarifications and expect that he
shall get such clarification from importer in due course of reasonable time. But there is no harm
if the exporter puts a time limit of say, fifteen days or so for getting these clarifications from the
importer for speeding up the work. Once the exporter has received the clarifications from the
importer, he must confirm the same to the importer before starting work. The confirmation is to

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