Page 19 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

International Trade Procedures and Documentation

Notes Additional Documents/Certificates: In addition to the various documents/certificates discussed
above, there may be a need of some additional documents/certificates. These are briefly described
below:
1. Blacklist Certificate: This is required only in those specific cases where the importing
country is at war or has hostile relations with another country and wants to make sure that
the exporter is not in any way touching that country for purposes of fulfilling this order.
2. Antiquity Certificate: This certificate is needed only in those cases where goods are being
exported as antiques and the importer wants their authenticity checked. In India,
Archaeological Survey of India is authorized to issue such certificates.
3. Health/Veterinary/Sanitary Certificate: Many importing countries require such certificates
particularly in case of imports of foodstuff, livestock, hides, marine products, etc. to
safeguard against the dangers of diseases and health hazards. The exporter has to get the
required certification from the respective health, veterinary or sanitary authorities, before
he is able to dispatch his goods.
4. Fumigation Certificate: Certain importing countries require fumigation of the cargo before
it is allowed to enter their limits. This is again needed for cargo like plants and weeds, to
ensure safety against spread of harmful virus. The exporter has to not only get the
fumigation done but has to also submit a certificate from the prescribed agency to that
effect.

5. Use of ADS in India: As already explained, aligned documentation system (ADS) for
exports is in use in India for many years now. It offers many advantages and has really
made life a lot simpler for the exporter and importer as well as related agencies in both
countries.

6. ADS uses: Master Document I and Master Document II for preparing commercial and
regulatory documents respectively.
To begin with, masks were used to prepare documents under ADS that were used to hide all the
information not required in a specific document. In this way, using masks and photocopying the
master documents all the aligned documents could be readied. Any additions required could
either be pre-inserted or added later.
The commercial documents under ADS are prepared on standard A4 size (210mm × 297mm)
paper whereas regulatory documents are prepared using full scape paper measuring 34.5 cms ×
21.5 cms. The design of the documents is such that the common slots of information are aligned
to perfection and find the same relative space in each of the documents forming part of the
system.
An Indian exporter can generate 14 commercial documents out of a total of 16 by using the
Master Document I. Similarly; Master Document II could be used to prepare three out of nine
regulatory documents.

Widespread usage of computers has made it even simpler to use ADS to prepare export
documents. Many software companies sell customized software packages to create export
documents as per the requirements of Indian exporters. One hopes that very soon we will see
more and drastic changes to streamline the documentation system further.

Task Interview an exporter in your area and try to find out from him the documents
that he prepares for his export shipments.

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