Page 18 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

Unit 1: Export Procedure and Documentation

Following four types of foreign exchange declaration forms are used in India: Notes

I. Guaranteed Remittance or GR forms are to be submitted (in duplicate) for all types of
physical exports from India including export of software in physical form using magnetic
tapes or paper.
II. Self Declaration Forms or SDF Forms are to be submitted by all such exporters who are
shipping from a port/airport where the customs authorities have EDI (Electronic Data
Interchange) facility for shipping bill processing. SDF forms are required to be attached
with the shipping bill in duplicate.
III. Software export declaration forms, called SOFTEX forms are required for exports of software
in non-physical form; for example, online transmission of data using satellite links. These
must be submitted in triplicate.
IV. Postal Parcel or PP forms are used when exports are done by post. These are also to be
submitted in duplicate.
Freight Payment Certificate: This certificate is an evidence of freight payment. It certifies that
due freight has been paid by the exporter. It is an equivalent of freight receipt.
Insurance Premium Payment Certificate: This document certifies the payment of insurance
premium.
ARE I/ARE II Forms: These are forms pertaining to Central Excise Clearance. These need to be
used only by those exporters who are governed by Central Excise.
These forms are basically prescribed application forms for obtaining permission from the Central
Excise Authorities for removal of excisable goods for exports. Another form known as CT-1 is
used to seek permission from the Central Excise authorities to remove excisable goods without
the payment of excise duty for exports.

Shipping Bill/Bill of Export: This happens to be the most important document required by
customs authorities for permitting exports. It is called a shipping bill in case of export by sea/air
and a bill of export when the export is done using land transport. The goods are allowed to enter
the port only after the custom officials have stamped the shipping bill. It contains complete
details of the shipment including name of exporter, name of importer, description of goods,
port of loading, port of discharge, marks, number, quantity, FOB value, country of destination,
name of the vessel or flight number, etc.

Did u know? Shipping bills can be of the following types:
(a) Shipping bill for dutiable goods
(b) Shipping bill for duty-free goods

(c) Shipping bill for claiming duty drawback
Port Trust Copy of Shipping Bill/Export Application/Dock Challan: This form is the same as
shipping bill. However, the purpose here is to assess the various port and dock charges. This is
used in sea shipments.
Receipt of Payment of Port Charges: This is the receipt issued by the Port Trust Authority on
payment of port dues by the exporter.
Vehicle Ticket: It serves the purpose of an entry pass for the exporter to get his export cargo
inside the port for export to its final destination.

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