Page 26 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

Unit 1: Export Procedure and Documentation

7. Special packaging requirements, if any Notes

8. Storing stipulations for the product

Self Assessment

Fill in the blanks:
11. .................................. is an important document as it works as a base for other documents to
be prepared in international trade transactions.
12. .................................. of export order is also important as it provides a final opportunity to
make necessary changes in the same.

13. The first task to be completed by an exporter is to acknowledge the .................................. of
the order to the foreign buyers.
14. Payments under Drafts (bill of exchange) drawn are to be .................................. and to be
drawn on the bank of importer or the buyer himself.
15. If the exporter himself is the manufacturer; he must send a .................................. note to the
production department of the firm indicating the delivery schedule and other terms and
conditions such as specifications etc.

Task Discuss the issues on which the exporter can seek clarification with the importer.

1.8 Summary

This unit discussed the export documentation framework in India so essential to understand
for exporters and export managers alike.
The importance of proper and accurate documentation in export transactions was duly
highlighted. Inaccurate or incomplete documentation will result in serious financial and
goodwill losses.

Export Documentation in India has evolved a great deal particularly since 1990. Prior to
1990, all documentation was manual and not at all coordinated.
The objective of an aligned series of documents is to have as many forms as possible
printed on the same size paper and to have common items of information occupying the
same relative position on each form. Under ADS, trade documents are based on the United
Nations Layout Key and thus aligned in a standard format.
The Indian classification of export documents under Commercial and Regulatory documents
was then explained in great details taking each document one by one.

Finally, a brief overview of software packages available to help exporters manage their
export documentation better has been given.

1.9 Keywords

ADS: It refers to Aligned Documentation System, which is the internationally accepted
documentation system.
Antiquity Certificate: This certificate is needed only in those cases where goods are being
exported as antiques and the importer wants their authenticity checked.

LOVELY PROFESSIONAL UNIVERSITY 21