Page 10 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT
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Unit 1: Library Administration and Management
Maintaining Coordination between departments Notes
Collecting reports and information on performance
Reporting to top management
Lower Level of Management
It consists of supervisors, superintendents and foreman. They are direct in touch with technical
work and workers. Actual execution of plans and polices took place at this level. Their activities
include:
Planning of day to day work
Give orders to execute the work
They arrange material and equipment for workers
Provide job training to workers
Maintain proper discipline in section and good relation among the workers
Communicate the problems of workers to higher level.
Self Assessment
Fill in the blanks:
1. Administration is a ……………… function, while management is an executive function.
2. Administration is the top level, whereas ………………. is a middle level activity.
3. …………….. level of management consists of supervisors, superintendents and foreman.
1.2 Administrative Functions
Henri Fayol a pioneer in the field of Management developed five functions of management.
These were to aid in the smooth running and operation of an organization. They are not limited
to a specific organization but can be customize to suit any organization. These functions are:
1. Planning
2. Organizing
3. Staffing
4. Directing
5. Controlling
1.2.1 Planning
Planning refers looking ahead and chalking out future courses of action to be followed. It is a
preparatory step. It is a systematic activity which determines when, how and who is going to
perform a specific job. Planning is a detailed programme regarding future courses of action. It is
rightly said “Well plan is half done”. Therefore planning takes into consideration available and
prospective human and physical resources of the organization so as to get effective co-ordination,
contribution and perfect adjustment. It is the basic management function which includes
formulation of one or more detailed plans to achieve optimum balance of needs or demands
with the available resources.
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