Page 15 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Controlling has two basic purposes:
1. It facilitates co-ordination
2. It helps in planning

Features of Controlling Function

Following are the characteristics of controlling function of management:
1. Controlling is an end function: A function which comes once the performances are made
in conformities with plans.
2. Controlling is a pervasive function: It is performed by managers at all levels and in all
type of concerns.
3. Controlling is forward looking: Because effective control is not possible without past
being controlled. Controlling always looks to future so that follow-up can be made
whenever required.
4. Controlling is a dynamic process: Since controlling requires taking reviewal methods;
changes have to be made wherever possible.
5. Controlling is related with planning: Planning and Controlling are two inseparable
functions of management. Without planning, controlling is a meaningless exercise and
without controlling, planning is useless. Planning presupposes controlling and controlling
succeeds planning.

Self Assessment

Fill in the blanks:

4. ……………. is a detailed programme regarding future courses of action.
5. Planning ………………. are the assumptions about the lively shape of events in future.
6. The ……………… of authority help in bringing efficiency in the running of a concern.

Task Give an outline of the Administrative Functions.

1.3 Management

It is very difficult to have an all-encompassing definition of management which covers all its
characteristics. Management is a vital function concerned with all aspects of the working of an
enterprise. Management has been defined in a number of ways. Prof Haimann has interpreted
the term “management” in three distinct aspects:
Management as a field of study or a subject.
Management as a team or class of people or a noun.
Management as a process.
Management as a field of study or a subject refers to the principles and practices of management.
It entails all the principles and practices as knowledge and its application in its entirety. This
approach, however, fails to give the correct nature of management.
Management as a team or class of people refers to the group of managerial personnel of an
enterprise functioning in their supervisory capacity. However, who are the managers and what

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