Page 12 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 1: Library Administration and Management

b. For this purpose, each and every alternative will be evaluated by weighing its pros Notes
and cons in the light of resources available and requirements of the organization.
c. The merits, demerits as well as the consequences of each alternative must be
examined before the choice is being made.
d. After objective and scientific evaluation, the best alternative is chosen.
e. The planners should take help of various quantitative techniques to judge the stability
of an alternative.
4. Formulation of derivative plans
a. Derivative plans are the sub plans or secondary plans which help in the achievement
of main plan.
b. Secondary plans will flow from the basic plan. These are meant to support and
expedite the achievement of basic plans.

c. These detail plans include policies, procedures, rules, programmes, budgets,
schedules, etc. For example, if profit maximization is the main aim of the enterprise,
derivative plans will include sales maximization, production maximization, and
cost minimization.
d. Derivative plans indicate time schedule and sequence of accomplishing various
tasks.
5. Securing co-operation
a. After the plans have been determined, it is necessary rather advisable to take
subordinates or those who have to implement these plans into confidence.
b. The purposes behind taking them into confidence are:
(i) Subordinates may feel motivated since they are involved in decision making
process.

(ii) The organization may be able to get valuable suggestions and improvement
in formulation as well as implementation of plans.
(iii) Also the employees will be more interested in the execution of these plans.

6. Follow up/appraisal of plans
a. After choosing a particular course of action, it is put into action.
b. After the selected plan is implemented, it is important to appraise its effectiveness.
c. This is done on the basis of feedback or information received from departments or
persons concerned.
d. This enables the management to correct deviations or modify the plan.
e. This step establishes a link between planning and controlling function.

f. The follow up must go side by side the implementation of plans so that in the light
of observations made, future plans can be made more realistic.

1.2.2 Organizing

Organizing is the function of management which follows planning. It is a function in which the
synchronization and combination of human, physical and financial resources takes place. All
the three resources are important to get results. Therefore, organizational function helps in

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