Page 134 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 7: Budgeting

current year; and estimated expenditure for the next year. Thus the budget is a linkage between Notes
three years.

7.4.3 Contents of a Budget Document

The budget document is an official document, seen by or circulated to several administrative
and financial officials of the parent organisation. Hence it should be self-contained with regard
to the activities and services of the library, self-explanatory, well organised and neatly presented.
Every item of expenditure with reference to its past allocation and enhanced current requirements
must be clearly stated with justification for the extra funds.

The format of contents of a budget document is given below:
Title page indicating the budget estimates for the year...
Contents
Executive summary
A synopsis of the budget

Budget at a glance
Part I Goals and objectives of the library in brief
Activities and accomplishments of the previous year

Anticipated activities and proposed targets for the budgeted year
Future perspectives
Part II Budgetary estimates: A total view of estimates by items on separate page
Salaries and allowances
Books and journals

Database
Library, documentation and information services
Equipment

Software including Hardware
Stationery, postage, etc.
Building maintenance
Contingencies
Miscellaneous

Self Assessment

Fill in the blanks:
9. The ……………. document is an official document, seen by or circulated to several
administrative and financial officials of the parent organisation.

10. The preparation of the budget is the responsibility of the chief ……………….. who also has
the responsibility for allocating and administering funds within the overall activities and
services of the library.

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