Page 234 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 12: Periodical Section

Notes
The Solution
The solution provides a single repository on a file server with two access paths:
(1) a published catalogue containing metadata and a classification (taxonomy) of subject
and content, and (2) a full-text search. A website establishes the library’s presence and
access to the published catalogue and search engine. It also provides a document submission
tool that researchers can use to submit individual documents to the library administrators
for consideration. A separate library administration application contains both the raw
catalogue data and tools to audit and maintain the catalogue and repository.
Some Key Features of the Document Library Notes
Administrators add documents to the library when they are deemed to meet the
entrance criteria. Qualifying documents are copied into the library. Metadata and
classification data are entered manually into the catalogue.

Catalogue entries may be incomplete. This allows documents to be added to the
library even when not all metadata and classifications are known. “Virtual” missing
documents can also be added to the catalogue. They have no filename.
Documents can be classified by a two-level subject and by two-level content. The
taxonomy is populated to meet the needs of the library users and can easily be
changed.
Raw catalogue data is “published” at the discretion of the administrators.

Library users open documents with hypertext links in the published catalogue and
in the full-text search results list.

The repository has only one level of subdirectories. A hierarchical directory structure
is not used it is the catalogue that “organizes” the documents.
The library avoids dependencies on standards and procedures.

This document library uses simple technology free of seat licenses. It runs in a
Windows NT/2000 environment. Its need for ongoing technical support is minimal.
Questions

1. Name the access paths of the single repository.
2. Describe the purpose of Document Library in technology.
Source: http://www.findthatpdf.com/search-17247819-hPDF/download-documents-documentlibrarya
casestudy.pdf.htm

12.6 Summary

Periodicals usually consist of a collection of articles, which may range from a single page
story in a magazine to a 40 page study in a scholarly journal.
In modem times, it is necessary for the collection manager or librarian to be prepared to
deal with periodical/serial literature published in a variety’ of physical formats in addition
to the traditional print on paper.

The selection of periodicals for subscription, exchange or as gift is an important function
of the library.

Selection of periodicals will be more effective if specimen copies are available.

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