Page 230 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 12: Periodical Section

12.4.4 The Kardex System Notes

This system was introduced by the Remington Rand of India, Ltd. It is a type of visible record
system maintained in a steel filing cabinet. Each unit cabinet contains seven trays in all providing
more than 500 card holders. Each card holder can hold two cards, a Bottom Card and a Top Card.
A Bottom Card is prepared for every journal when ordered, with its title and other particulars
typed or written on the lower portion of the card. The Top Card is placed opposite the Bottom
Card in the next Card Holder so that both cards become visible side by side. It is the Top Card
that serves the purpose of keeping record of payments made to the suppliers while the Bottom
Card helps to watch out for the receipt and non-receipt of periodicals. The system provides for
single codes of different colours to indicate the issues received and the subscription due, etc.

12.4.5 Display of Periodicals

Today, academic, public, research and special library professionals are searching for new ways
to optimize space utilization and improve library ergonomics.

The periodicals section is the place where the needed information can be found in journals,
magazines, newspapers and other serial literature. The open shelf system is adopted in this
section. Readers have access to a wide range of magazines, newspapers and topics of relevant
interest. Bound periodicals and back issues are arranged alphabetically by title. Current issues
are properly displayed on the displayed racks. Periodicals and special display shelves ride on
hinged shelves with back issues stored conveniently under the display. Optional Plexiglas
covers are available to protect materials.
Collection in this section is for inside use only. Photocopying of materials may be requested.
However, back issues may be borrowed for home use upon request and approval by the librarian-
in-charge.

Self Assessment

Fill in the blanks:
9. In the ……………… system, the record is kept in the form of a bound register wherein each
page is allotted to a periodical.
10. The ……………. enables the library to know the issues received and the dates of their
receipt.
11. …………….. contains columns for volume and number, due date, details of reminders, etc.
12. The ……………… system was introduced by the Remington Rand of India, Ltd.

12.5 Types of Periodicals

Periodicals (also known as serials) are publications printed “periodically”. This means they are
published daily, weekly, monthly, quarterly, or on an annual basis. The terms periodical, serial,
magazine, and journal, are often used interchangeably; however, there are discernable differences
among them. Regardless of how they are referred to, the most important thing you will need to
know about periodicals is how to evaluate one type from another.

Task Compare and contrast between General and Scholarly Periodicals.

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