Page 235 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Two different methods are available for ordering of periodicals. They are the direct
subscription method and the agency method.

Planning for the work of receiving periodicals has to do mainly with the methods for
ensuring the prompt receipt and recording of the periodicals.
In the Ledger System, the record is kept in the form of a bound register wherein each page
is allotted to a periodical. On top of the page usually, details like the name of the periodical,
its periodicity, the name of the publisher/sponsor, the name of the supplier, the amount
and period of subscription paid, etc., are written.
The Card System can overcome many of the disadvantages of the Ledger System.
The Three Card System is a method where three different cards of the size 5" × 3" are
maintained for each periodical. They are called the Register Card, the Check Card, and the
Classified Index Card.

The Kardex system is a type of visible record system maintained in a steel filing cabinet.
Each unit cabinet contains seven trays in all providing more than 500 card holders.
There are different types of periodical having different characteristics. Some of them are
Academic/Scholarly/Refereed/Peer-reviewed Journals, Popular periodicals, General
interest periodicals and Trade Periodicals.

12.7 Keywords

Bibliography: Bibliography as a discipline is traditionally the academic study of books as physical,
cultural objects.
Kardex system: Kardex system is a type of visible record system maintained in a steel filing
cabinet.
Peer-reviewed journals: Peer-reviewed journals (also called refereed journals) are scholarly
journals that only publish articles that have passed through this review process.
Primary Journal: A periodical which publishes papers or reports containing original research
information so far not published elsewhere.

Secondary Journal: An indexing or abstracting or reviewing periodical which re-ports about
the information published in primary journals.
Standing vendor: A standing vendor is one who is appointed as the authorized supplier to
library for a specified time, generally for a year or two, under prescribed terms and conditions
of supply.
Subscription agent: A subscription agent is a person or firm acting as a liaison between the
subscribing library and the publishers.
Trade periodicals: Trade periodicals are the periodicals that include current news, trends and
products in a specific industry as well as practical information for professionals working in the
field or industry.

12.8 Review Questions

1. What are periodicals?
2. Where are periodicals located in the library?
3. List the methods of ascertaining the demands for periodicals in a library.

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