Page 61 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Gain knowledge about the Compensable Factors
Describe the Job Evaluation Factors

Introduction

Job Analysis is the process of producing a Job Description based on which employees carry out
their allotted duties. The latter is then evaluated through a job evaluation process to produce a
grade/salary. This process has a number of advantages for both employer and employee. Job
evaluation is a formal process for determining the relative value of jobs based on job content,
with emphasis on such factors as skill, effort, responsibility and working conditions. The process
of job analysis and evaluation will involve one or more people depending on a variety of
factors.

4.1 Job Analysis

A job is the smallest unit of a planned network of activities. Job is piece of work or may be pieces
of work to be done by an individual which lead to a result and becomes part of an activity. It is
assigned to a particular person to be done at a particular time.
Job analysis is the process of investigating and analysing the functions in a work assignment or
group of assignment. The resulting facts aids in determining the relation between the condition
and requirement of the work and the individual who must do it. The job analysis is a technique
for investigating general work assignment or jobs.
Job analysis finds out which is to be done and determine the best method of doing it and the
qualification required by a worker to be able to do the job satisfactorily.

The data on the jobs can be collected from the concerned employees, their supervisors and
professional job analysts. The job data are obtained from the employees through questionnaires,
interview, discussion and observation. The data should include the specific activities,
responsibilities, special information needed by the employee, how the work is to be performed,
the required working condition and physical demand.
“Work analysis forms the very foundations on which personnel administration rests and on
which effective selection depends.” In case of a library, job analysis is the special responsibility
of the librarian. Job analysis helps to understand the step-by-step procedure of each operation,
time required for each job, professional skill and experience needed for each job and the workflow
in the library. If there is any bottleneck, it can be identified, located and rectified. It also helps to
understand and fix up the academic qualifications, professional training and expertise for creation
of posts and selection of persons for appointment. Thus with the help of job analysis, the librarian
can help the authority in the recruitment of right person in the right post.
(a) Purposes of Job Analysis: The purposes of job analysis are to:

(i) Determine the task that comprises the job;
(ii) Determine the abilities, skill, knowledge and kind of experience required for carrying
out the job;
(iii) Get maximum library effectiveness;
(b) Advantages of Job Analysis: The advantages of job analysis are:
(i) Job analysis helps to understand the step by step procedure of each operation; time
required for each job and thereby helps to know the work flow in a library.

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