Page 62 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Unit 4: Job Analysis and Evaluation

(ii) Job analysis defines labour needs in concern term. Notes
(iii) Job analysis spells out the types of workers required for each job i.e. academic
qualification, professional skill and experience needed for each job.
(iv) It specifies the duties and responsibilities implied in each job.

(v) It provides guidelines for providing facilities for education and training of right
type of personnel for each type of business or industry, etc.

(vi) It provides a scientific base for fixing wages and salaries of various types of jobs and
employees because it takes into account the mental and physical skill, efforts and
risks involved in each type of job.
(vii) It assists in library planning and provides coordination.

(viii) It helps experimenting modern devices like time and motion studies, Program
Evaluation and Review Technique (PERT) and operation research which are
instrumental in increasing overall efficiency and productivity.
There are two outcomes of job analysis: (1) Job description and (2) Job specification.

The information collected under job analysis is:
Nature of jobs required in a concern.

Nature/size of library structure.
Type of people required to fit that structure.

The relationship of the job with other jobs in the concern.
Kind of qualifications and academic background required for jobs.

Provision of physical condition to support the activities of the concern. For example,
separate cabins for managers, special cabins for the supervisors, healthy condition for
workers, and adequate store room for store keeper.

4.1.1 Job Description

Job Description is an organized factual statement of job contents in the form of duties and
responsibilities of a specific job. The preparation of job description is very important before a
vacancy is advertised. It tells in brief the nature and type of job. This type of document is
descriptive in nature and it constitutes all those facts which are related to a job such as:
Title/Designation of job and location in the concern.

The nature of duties and operations to be performed in that job.
The nature of authority – responsibility relationships.

Necessary qualifications that is required for job.
Relationship of that job with other jobs in a concern.

The provision of physical and working condition or the work environment required in
performance of that job.

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