Page 63 - DLIS003_LIBRARY ADMINISTRATION AND MANAGEMENT

Library Administration and Management

Notes Advantages of Job Description

It consists the following advantages:
It helps the supervisors in assigning work to the subordinates so that he can guide and
monitor their performances.

It helps in recruitment and selection procedures.
It assists in manpower planning.
It is also helpful in performance appraisal.

It is helpful in job evaluation in order to decide about rate of remuneration for a specific
job.
It also helps in chalking out training and development programmes.

Task Write a Job Description for the job of a library accountant.

4.1.2 Job Specification

Job Specification is a statement which tells us minimum acceptable human qualities which helps
to perform a job. Job specification translates the job description into human qualifications so
that a job can be performed in a better manner. Job specification helps in hiring an appropriate
person for an appropriate position. The contents are:
Job title and designation
Educational qualifications for that title

Physical and other related attributes
Physique and mental health
Special attributes and abilities
Maturity and dependability

Relationship of that job with other jobs in a concern.
Advantages of Job Specification

It consists the following advantages:

It is helpful in preliminary screening in the selection procedure.
It helps in giving due justification to each job.
It also helps in designing training and development programmes.

It helps the supervisors for counselling and monitoring performance of employees.
It helps in job evaluation.
It helps the management to take decisions regarding promotion, transfers and giving
extra benefits to the employees.

From the above advantages, we can justify the importance of job analysis and it’s related products.
Both job description as well as job specification is important for personnel manager in personnel

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