Page 120 - DLIS007_LIBRARY AUTOMATION

Unit 6: Library Automation in Acquisition

6.5.1 Book Selection Card Notes

The purpose of the selection card is to record data relating to the document under consideration.
The chief advantage of adopting the card form for this record is the flexibility in arrangement
and operation. In fact it is the same card which is written at the stage of initial recording of a
document that is passing through the different card files corresponding to successive stages of
operation, as shown below:
Books Selection

Books Approved
Books-on-Order
Books Received
Books-in-Process
It is usual for libraries to use printed selection cards. A suitable format for this card can be
designed by the library.

6.5.2 Budget Allocation Register

This is the basic financial guide for acquisition work and this must be consulted at the different
stages of document selection, ordering and passing of bills. If necessary, copies of the register
can be made for use in the Document Selection Section, Document Procurement Section and
Document Accessioning Section.

6.5.3 Accession Register

The standard size of an Accession Register is 16" × 13".

6.5.4 Work Diary

The Work Diary is a desirable record to be maintained in the Acquisition Department. The diary
can be written on a daily or weekly basis. Monthly and annual statistics can be taken from the
diary for reporting as well as for work evaluation. All quantifiable job items can be accounted
for through the diary, like the number of:

titles noted for selection
title intended
titles suggested
titles scrutinised

selection cards written
titles forwarded for approval
titles listed for order

titles checked for ordering
titles ordered
titles supplied

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