Page 116 - DLIS007_LIBRARY AUTOMATION

Unit 6: Library Automation in Acquisition

2. Scrutiny: The purpose of scrutiny is to rule out the possibilities of unnecessary duplication. Notes
This is done by checking the marked items with the following:

items selected earlier, by checking the “Books Selected” card tray;
items ordered already, by checking the “Books-on-Order” card tray;
items already received, by checking the “Books Received” card tray and the “Book-
in-Process” card tray;

items available in the library, by checking the catalogue.

Did u know? Only such items which are cleared after the above scrutiny are retained with
tick marks. Others are scored out. Now you have completed the provisional selection
stage.
3. Recording: The purpose of recording is to make complete data available on each of the
provisionally selected documents. The unit record can be a standardised selection card of
the size 5" x 3" with appropriate columns printed. The following are the essential data
elements to be covered by a selection card:

Broad subject name or class number.
Full names(s) of author(s).
Full title with sub-title, if any.

Edition number, if any.
Imprint (place, publisher & year).
Series name, if any.
Collation, like number of pages, type of binding, etc., and size.
ISBN, if any.

Price.
There are also some desirable elements, to be included, like
Reference to source/indent/suggestion

Name of the subject expert granting approval
Order number and date
Name of the vendor with whom ordered
Number of copies ordered
Date of supply

Bill number and date
Date of payment
Amount paid

Accession number
All the essential information may not be found initially. You will have to use appropriate
bibliographical tools and complete the columns in the selection card as far as possible.

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