Page 34 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Educational Management

Notes 2. Setting up the actual schedules : Every school has to establish certain schedules for the
control of such materials and spaces as the Assembly-Hall, Music Room, Laboratories,
Workshops, Visual education equipment, text books, supplies etc. After the teachers have
determined the ways by which they desire these to be handled, the office can take the
responsibility of setting up the actual schedules. The office can circulate the blank schedules
for the use of different faculties, get the teachers comments, get the principal’s final approval,
prepare a master copy of the schedule, duplicate it or type it so that each teacher could have
a copy for constant reference. Thus office can act as a service agency.
3. Making up supply order and doing the actual purchasing : Let each teacher determine his
own needs, all of which may be sent to office and compiled as a total list of needs for the school.
This compilation may be examined by the staff to determine whether the total is within the
limits set for such expenditures. Any cuts in amounts or kinds of material may be co-operatively
agreed upon by all teachers. Thus the approved revised list may be sent to the office for ordering.
It is the responsibility of the office to order the goods, and deliver the goods to the individual
teachers. Thus the office can also act as a central collecting and distributing agency.
4. Help teachers in survey tests : After the teachers have agreed upon The kind of testing
programme they desire and have selected the test appropriate to their purposes, the actual task
of ordering and distributing the tests can be handled by the office. The office can help the
teacher perform his or her tasks with a minimum of clerical labour.
5. Help in duplication or typing of teacher-made materials : Modern school techniques include
the use of teachers made materials, materials that are made specially for an actual group of
children, based on their present needs. The office can prove useful here as well. New materials,
assignments etc. can be duplicated by the school office. In this way, office can help in good
teaching practices as well.
6. Help in acquainting the community with the work of the school through desirable publicity
programmes : Copy of newspaper releases, brochures depicting the work of the school, notices
sent home with children announcing school functions, invitations to parents and patrons to
visit the school-are some of the ways by which the office can lighten the burden of the teacher.
Whenever the school needs to communicate with the outside world, the school office should
supply the technical facilities.
The school clerk can be assigned the following duties :
1. Office work.
2. Correspondence.
3. Maintenance of records.
4. Typing and duplicating.
5. Banking and accounts.
6. Stores.
7. School Meals.
8. First Aid.
The clerk should be trained in these jobs.

Filing Systems
The different letters, papers and reports have to be filed in such a careful manner that the documents
are available at a moment’s notice when required.
1. The Flat File System : It is very useful for some schools. The files are kept in a wooden-box
with a number of drawers-one drawer is used for two or three alphabets. The names of files in
each drawer are pasted on one side of the box.

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