Page 196 - DENG102_COMMUNICATION_SKILLS_II

Unit 13: Format of Basic Formal Letter

3. End the letter with a friendly comment which will indicate a sense of personal relationship. notes
Endings like, “an early reply would be appreciated,” or “Thanking you in anticipation” are
conventional in use. One could be more informal, by ending with sentences like:
(a) “We could discuss the matter over a cup of tea, in my office, if you wish to….”
(b) “I would be most grateful if you could e-mail this data to me.”

Example:
1. asking a sports goods supplier to send their price list and catalogue
MSV COLLEGE,

Model Town,
Rohtak.

June 10, 2006

Unique Sports,
Sector 11,
Chandigarh.

Dear Sirs,
We are wishing to buy kits of various games like basketball, cricket, hockey, etc., and other
sports goods for the Physical Education Department of our College. Kindly send us your
latest price-list of sports goods.

Yours faithfully,
Rohit Aneja,
Director.

2. Write a letter to aligarh Brass fittings, enquiring the prices, terms of sale, etc
BANSAL CONSTRUCTION CO.
TANK ROAD, GHAZIABAD.

June 13, 2006.

Aligarh Brass Fittings
Railway Road,

Aligarh.

Dear Sir,
We are a leading construction contractors and we deal in construction materials in this
area. The demand for brass fittings is steadily increasing in this part and we have a larger
number of enquiries and orders for them.

lovely Professional university 191