Page 109 - DMGT104_FINANCIAL_ACCOUNTING

Unit 6: Subsidiary Books

Following is the form of Purchases Day Book: Notes
Purchases Day Book
Date Particulars Invoice No. L.F. Details ( ) Amount ( )
I II III IV V VI

(a) Column is meant for date.
(b) Column is meant for writing details regarding name of supplier, name of articles purchased
and number i.e., quantities.
(c) Invoice No.: An Invoice is given to the seller when purchases are made on credit
(d) Ledger Folio
(e) Amount of the purchase

Thus, all the credit purchases are totalled which give us the amount of total credit purchases
made during the period.

Example: Following information is obtained from the books of Mr. Joseph.
2011 ( )
July 1 Purchased goods from Robert on credit 4000
July 2 Purchased office furniture from Delite Furniture on credit 5000

July 3 Purchased on credit goods from Robinson 3000
July 4 Purchased stationery on credit from Bittoo 500
July 5 Purchased goods for cash 7,500
You are required to make out a purchases day book of Mr. Joseph.
Solution:

Date Particulars Invoice No .1 L.F. Amount
( )
2011
July 1 Robert 4000
July 3 Robinson 3000
Total 7000

Notes

1. Furniture purchased or stationery purchased is not at all recorded as they were
bought for running and maintaining the business. Hence to be recorded in the
journal of the business.
2. Similarly goods purchased for cash are also not recorded in this book. It would be
recorded either in the main journal or in the Cash Book.

Thus, It is clear from the above Purchases Day Book that the total credit purchases made during
the period are 7,000 and total amount of creditors to be shown and posted and credited in their

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