Page 140 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Unit 8: Monitoring and Controlling

4. Change Management & Controls Notes

(a) Change order control; and
(b) Trend Analysis;
5. Risk and Delay Claims

(a) Risk Assessment & management;
(b) Delay Claims Quantification; and
(c) Forensic Schedule Analysis.
Put simply, Project Controls encompass the people, processes and tools used to plan, manage
and mitigate cost and schedule issues and any risk events that may impact a project.
Within these phases, an attempt has been made to arrange individual standards in the order in
which they would be performed in an actual data collection and reporting activity. Sometimes,
though, the processes addressed in different standards may occur simultaneously

Notes The traditional view of Project Controls as defined by PMBOK has been cost &
schedule during the project execution phase.

Self Assessment

Fill in the blanks:
1. ....................... and control are, in some ways, simply the opposite sides of project selection
and planning.

2. The traditional view of ....................... as defined by PMBOK has been cost & schedule
during the project execution phase.
3. The key to setting up a ....................... system is to identify the special characteristics of
scope, cost, and time that need to be controlled in order to achieve the project goals as
stated in the project plan.
4. The project plan identifies what is being done, when, and the planned level of resource
usage for each task and ....................... in the project

5. Project controls encompass the people, processes and tools used to ....................... manage
and mitigate cost and schedule issues and any risk events that may impact a project.

8.6 Management of Data Collection and Reporting

Successful implementation of the standards and guidelines articulated in Phases 2-6 of the
Standards (Design, Collection, Processing, Analysis, and Reporting) depends largely upon the
creation of an organizational environment and organizational structures that encourage and
fully support the production of high quality information.
Data are not free. Organizational resources must be devoted to the designing, collecting,
processing, analyzing, and reporting phases of a data collection activity. Therefore, data-related
activities must be managed and coordinated in order to focus available resources where they are
most needed and in the most efficient and cost-effective manner.
The standards included in this phase are all based on a key assumption—that there is a clear and
important information need that cannot otherwise be met. Therefore, at the most fundamental

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