Page 143 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Fundamentals of Project Management

Notes 8.8 Project Control

Project controlling should be established as an independent function in project management. It
implements verification and controlling function during the processing of a project in order to
reinforce the defined performance and formal goals. The tasks of project controlling are also:
1. the creation of infrastructure for the supply of the right information and its update,
2. the establishment of a way to communicate disparities of project parameters,

3. the development of project information technology based on an intranet or the
determination of a project Key Performance Index (KPI) System,
4. divergence analyses and generation of proposals for potential project regulation,

5. the establishment of methods to accomplish an appropriate the project structure, project
workflow organization, project control and governance, and
6. creation of transparency among the project parameters.

Did u know? The successful performance of a project depends on appropriate planning.
The PMBOK Guide defines the use of 21 processes that relate to planning out of the 39
processes for project management

Self Assessment

State whether the following statements are True or False:

6. Home resources must be devoted to the designing, collecting, processing, analyzing, and
reporting phases of a data collection activity.
7. The standards included in this phase are all based on a key assumption—that there is a
clear and important information need that can otherwise be met.
8. The third standard in this phase describes the creation of an organizational culture that is
conducive to a quality management philosophy.
9. Most data collection and analysis efforts culminate in one or more reports on the findings.
10. Project controlling should be established as an independent function in project management.

8.8.1 Importance of Project Controls

The successful performance of a project depends on appropriate planning. The PMBOK Guide
defines the use of 21 processes that relate to planning out of the 39 processes for project
management, (Globerson & Zwikeal 2002). The execution of a project is based on a robust project
plan and can only be achieved through an effective schedule control methodology. The
development of a suitable Project Control system is an important part of the project management
effort (Shtub, Bard & Globerson 2005). Furthermore, it is widely recognized that planning and
monitoring plays a major role as the cause of project failures. Despite the continuous evolution
in the project management field, it appears evident that the traditional approach still shows a
lack of utilisation of Project Controls and there have been a number of articles published to
support the importance of control in the achievement of project objectives. It has been proved
time and again that Project performance can be improved if dedicated Project Controls systems

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