Page 142 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Unit 8: Monitoring and Controlling

collection to both data producers and providers, as well as the burden imposed, should be Notes
identified.
1.2.2 A determination should be made about whether the data can be obtained more
appropriately from other sources within or outside the collecting agency. Reasons should
be specified why similar available data cannot be used for the stated purposes.

1.2.3 An opportunity should be provided for comments by data providers and users on the
proposed collection of information. Concerns should be documented, along with the
responses to those concerns.

RELATED STANDARDS
2.4. Standard for Assessing the Value of Obtainable Data

1. Document the circumstances that make the collection of information necessary, including
any legal or administrative requirements.
2. Indicate as specifically as possible how, by whom, and for what purpose the data ‘will be
used.
3. Determine whether available data can be used to meet an emerging information need
before initiating a new collection.
4. Identify required data collection activities, as well as the accuracy and specificity necessary
to achieve collection objectives.
5. Analyze the costs and benefits of the proposed data collection to the producer arid provider
and, where appropriate, the costs of alternative strategies.

6. Review the terminology and data definitions to be used in the data collection to ensure
that they confirm to accepted usage. Any deviations from accepted usage should be
explained. Definitions should conform whenever possible to nationally developed
definitions to ensure that the data produced will be comparable to data produced by
education agencies and organizations at the school, district, state, and federal levels.
7. Document data providers’ concerns and data requestors’ responses to those concerns.

8.7 Reporting and Dissemination of Data

Most data collection and analysis efforts culminate in one or more reports on the findings. The
standards included in this phase are designed to ensure that reports are prepared, documented,
and reviewed in a manner that enhances their accuracy, credibility, and usefulness. The standards
also address the release and dissemination of data. When databases are accessible to the public,
the relevant standards particularly those related to confidentiality—should be considered.
The standards for reporting and dissemination of data make a distinction between substantive
reports that describe study findings and technical reports that document study procedures. Most
substantive reports, however, contain some methodological information; thus, many of the
standards for technical reports apply to substantive reports as well. For the purposes of these
standards, a technical report includes comprehensive documentation and evaluation of data
collection, processing, and analysis procedures.
When preparing a report for a professional journal, a private organization, or a government
agency, those who use these standards should determine if there are additional guidelines that
must be followed.

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