Page 141 - DMGT302_FUNDAMENTALS_OF_PROJECT_MANAGEMENT

Fundamentals of Project Management

Notes level, processes must be put into place that provide the foundation for sound management and
policy decisions about which data collection and reporting initiatives to pursue. Such decisions
must be based on adequate information and must include the timely involvement and
participation of all interested parties.
The first standard in this phase describes the creation of an organizational culture that is conducive
to a quality management philosophy. Within this environment, management procedures must
be put into place to ensure successful implementation of data collection activities. The remaining
three standards deal with justifying, supporting, and managing an individual data collection.

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Caution Data are not free. Organizational resources must be devoted to the designing,
collecting, processing, analyzing, and reporting phases of a data collection activity.

8.6.1 Standard for creating an Infrastructure to Manage Data Collection
Activities

GUIDELINES

1.1.1 Procedures should be implemented for routinely sensing the information needs of
legislators, policymakers, practitioners, and the public.
1.1.2 Clearinghouses should be established and maintained for documenting reports, collection
instruments, definitions, and records of available data.
1.1.3 Procedures should be developed for reviewing and approving data collection requests.
Efforts should be made to coordinate federal, state, and local reviews, when feasible.

1.1.4 Advisory task forces or committees, comprised of data requestors, providers, producers,
and users, should be established at every level (e.g., federal, state, local) to provide guidance
on coordinating data collection activities.

1.1.5 Regular evaluations of ongoing data collections should be scheduled to:
(i) Assess continuing need
(ii) Analyze accuracy

(iii) Examine utility
(iv) Review collector and provider burden and costs
(v) Evaluate confidentiality procedures
(vi) Review propriety/appropriateness
1.1.6 Data producers and providers should adhere to standard definitions of data elements.
Definitions of data elements should be periodically reviewed, published, and made
available to data providers, data producers, and data users.
8.6.2 Standard for justifying Data Collection Activities

GUIDELINES

1.2.1 Data requestors should demonstrate that the data to be produced will be of sufficient
value, applicability, and usefulness to justify the cost and burden. The specific cost of

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