Page 281 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes Soundperson (provided by the venue) - to monitor microphone levels, ensure sound
quality and clarity of communication.
Performers each prepare an 8-minute set, with a typical running order for the night being
(all times are PM):
6.00 Stage manager, door and sound people arrive. Set up of space (we use cabaret-style
seating for the front rows, then benches at the back)
6.30 Soundcheck for musical act
7.00 Soundchecks for all researchers - ensuring that technical issues are sorted out,
presentations are set up on a single laptop, and the researchers are used to the stage,
sound and lights
7.45 MC arrives and is briefed

8.00 Doors open
8.30 MC (professional comedian) starts
8.45 Researcher 1
8.55 Researcher 2

9.05 Researcher 3
9.15 First musical act
9.30 INTERMISSION
9.50 MC set 2

10.05 Researcher 4
10.15 Researcher 5
10.25 Researcher 6
10.35 Second musical act

10.50 Scheduled stop
11.00 Curfew
7. Evaluation
There is always a monitor/evaluator at Bright Club. She collects information in a variety
of formal and informal ways:
From the doorperson, based on the number of people they recognise (to identify
how many of the audience are UCL staff, and how many are repeat visitors);
From casual interaction with visitors, asking questions about enjoyment, perception
of event, subject matter awareness;

Formal audience monitoring, sometimes including asking all visitors if they work
or study at a University;

Observations of the event following an agreed observation schedule;
From presenters, about what they feel they have gained from the experience.
The findings from a group of events are periodically collated and shared with the event
organisers, to help improve the effectiveness of Bright Club.

Contd...

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