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Event Management

Notes interest must be left outside the event environment. The purpose of the event team is to
cooperate and collaborate to achieve the goals and objectives of the event, and the event
manager is the leader of this effort.

Traps to Avoid

There are a number of common mistakes that new managers tend to make. Take care to avoid
them! These are:

1. Thinking that you can rely on your existing job knowledge and technical skills to succeed
as a manager. It is essential that you take the time to develop good management and
people skills as well – these can be more important than your technical skills!
2. Failing to consult regularly with your boss, in a misguided attempt to show that you can
cope on your own.
3. Approaching your boss without having thought a problem through, and without having
thought about how the problem could be solved.
4. Embarrassing your boss, or letting her get a nasty surprise. Follow the “no surprises” rule.

5. Doing anything that requires your boss to defend you to others. This can cause your boss
to “lose face” with his peers and superiors, and it makes him look bad for not “nipping the
problem in the bud.”
6. Failing to talk to your customers (whether internal or external) about what they want
from you and your team.
7. Using your authority inappropriately – make sure that everything you ask people to do is
in the interests of the organization.
Many of these points sound obvious; however it’s incredibly easy to make these mistakes in the
rush of everyday managerial life.

1.8 Event Team Management

You need a team to organize an event. You can’t do everything by yourself. So I don’t need to tell
you further, how important a team is for your event. Event mismanagement is mostly about
team mismanagement.

Do the following things for effective team management:

Know Your Team

Just knowing the names, faces and job profile of your team members is not enough. You must
have good knowledge of there personality, life style, likings, disliking, family background,
status, educational qualification, knowledge level, customs, religion and especially there needs
and wants. By needs and wants I mean there physiological needs, safety needs, social needs,
esteem needs, cognitive needs and self actualization needs.
Every person has different needs and different priority to fulfil them. While for some getting
recognition is more important than job security. For others job security is more important.
Determine the needs of your team members and fulfil them in order to get optimum results
from them.

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