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Anand Thakur, Lovely Professional University
Unit 1: Export Procedure and Documentation
Unit 1: Export Procedure and Documentation Notes
CONTENTS
Objectives
Introduction
1.1 The Search for an Overseas Buyer
1.2 Export Documentation Requirements in India
1.3 Packing List
1.4 Processing an Export Order
1.5 Nature of Export Order
1.6 Acknowledgement of Export Order
1.7 Clarifications in Export Quotations
1.8 Summary
1.9 Keywords
1.10 Review Questions
1.11 Further Readings
Objectives
After studying this unit, you will be able to:
Discuss the concept of overseas buyer
Processing of an export order
Describe the nature and scrutiny of export order
Understand negotiation of documents
Explain the role of banks in export-import transactions
Introduction
Export documentation is a very important area in export management. Exporters are required
to follow certain formalities and procedures, using a number of documents. Each of these
documents serves a specific purpose and hence carries its own unique significance. A clear
understanding of all documents and their purpose, how to prepare these, number of copies
required, when and where to file, is a must for all export professionals. Usually, one could
counter this by saying that experts’ help is available to do this job, so why should one bother.
Sounds convenient too; you may not prepare or file these documents by yourself, but then you
will surely be able to crosscheck these for accuracy and correctness of information before allowing
someoneelse to file these on your behalf. After all if anything goes wrong, whether you are an
employee or an export businessman, it will be your neck on the noose!
An export manager needs to keep himself thoroughly updated on all documentation requirements
to carry out an export transaction successfully and it is one of his primary responsibilities to
ensure that all documentary formalities are duly complied with. Export transactions are
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