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Unit 1: Library Automation: An Overview

environment, collection and available equipment. This analysis helps the library make Notes
the right choices during the process of selecting automation software and equipment.
Weeding out is another time-consuming element of the process. According to the Colorado
Department of Education, “the more titles you have to create records for, the more pricey
your project is going to be.” Therefore, you should take the time to thoroughly weed
through your collection before the automation.
Data migration also takes time. Any existing records must be transferred to the new
system. If you are upgrading from a manual system to an automated system, the circulation
information must be entered into the computer. Finally, you might have to change some
collection and patron bar codes during the automation process. This can involve some
tedious hours of handwork to make everything work with the new automated system.

Technology: Technology is another hurdle to cross while automating your library. When
selecting library automation software, you must make sure it will work with your existing
equipment or be financially prepared to purchase upgraded technology. Analyse the
librarians’ workstations, patron access points, network server, Internet access and building
electrical system. Some libraries may require minor technological upgrades, while others
will require an expensive technological overhaul.

Notes The technology team, or lack of one, can be another challenge of library automation.
A library needs a strong technology support system in place prior to automation. Someone
needs to oversee the automation process and troubleshoot any software or hardware
problems. Once the system is in place, the technology team will need to continue to
monitor and upgrade the system.

Training: Training your staff and patrons to use a newly automated system can be
challenging. According to the Colorado Department of Education, “Training is expensive
and you can never pay for enough.” If your staff is unfamiliar with computerized library
management software, they will need many hours of training to feel comfortable operating
the system. A select number of staff will also need training to manage specialized
operations, such as cataloguing or patron record management. Additionally, patrons will
need assistance using the system to search for library materials. Some patrons may be
reluctant to change to a new system, especially if they don’t like computers. With proper
training and plenty of support, users will adjust to the new system.

Self Assessment

Fill in the blanks:
10. The more titles you have to create records for, the more …………………… your project is
going to be.
11. …………………… your staff and patrons to use a newly automated system can be
challenging.

12. If you are upgrading from a manual system to an automated system, the ……………………
information must be entered into the computer.

1.5 Library Automation Trends

Using computers to assist in information processing began experimentally in the 1960s. In the
1970s most libraries that attempted computerisation used the computer of the parent body, or a

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