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Information Technology and Application
Notes The Acquisition process consists of:
Selecting materials for a library;
Placing orders for the supply of books to be purchased;
Processing materials received as gifts;
Arranging for exchange of books;
Receiving the books in the library;
Accessioning them; and
Passing the bill for payment for the books purchased.
2.5.2 Cataloguing System
It provides online catalogues in various orders maintained in traditional libraries. Additionally,
it makes available instant listings under a variety of searchable fields to suit the requirements of
a modern reference center.
Other than data entry facility, the system has the additional facility to accept data in standard
machine readable formats such as CCF (ISO-2709), MARC (ANSI-Z39.x), etc. This makes import/
export of bibliographic data in standard exchange formats possible.
Multimedia files can be attached and viewed in OPAC, meeting the requirements of certain specific
libraries.
Notes The cataloguing system provides facilities to generate bibliographies, current
awareness services and selective dissemination of information (SDI).
2.5.3 Circulation System
It maintains up-to-date membership records as well as the latest status of the collection meant for
circulation. It facilitates printing of bar-coded ID cards, along with an optional facility to attach
member’s photograph. It performs all the functions related to circulation, providing suitable
checks at every stage. It also takes care of infrequent but routine functions such as bindery record
management, books on display in the library, latest additions to the library, etc.
2.5.4 Serial System
It provides control of subscription of periodicals and subsequent monitoring of the scheduled
arrival of individual issues. It maintains records of the budget sanctioned for serials under different
categories, amounts spent, thus providing complete budgetary control. It also handles serials which
are received gratis or in exchange.
Task State various process of acquisition.
2.5.5 Article Indexing System
It provides the facility to create and maintain a separate articles database. It facilitates special
services such as SDI, listing of current articles, bibliographies, etc.
2.5.6 OPAC System
As the acronym suggests, it provides an Online Public Access Catalogue. The bibliographic databases
can be accessed with printed indexes. The system includes a word-based search facility using
Boolean operators that can narrow down a search to meet very specific needs. Additional features
of this system are:
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