Page 155 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes When
When you are going to organise the event i.e. date and time?
Where
Where you are going to organise the event i.e. venue?

Who
Who will be your organizers, sponsors, partners, clients and the target audience? How many
target audience you are expecting to visit the event and why?

How to get Organizers for Your Event?
1. Tell about yourself and your company.

2. Specify Why you are worthy of Sponsorship.
3. Give your event plan details.

Notes Event Calendar
It is an ordered list of activities which are needed to be executed in order to produce and
market the event. These activities are of three types: pre-event, at-event and post-event
activities. Following steps are involved in preparing an event calendar:

1. Create a list of pre-event, at-event and post event activities.
2. Set deadlines for each event activity.
3. Assign event activities to individual team members

7.2 Tools used for Event Planning

Planning a successful conference or meeting takes time and forethought, and are encouraged to
begin early. As the demand for resources is high, It is recommend to begin planning an event as
soon as possible.
To ensure an event is executed correctly, an event planners need some basic information such as:
Department/Agency/Organization name

Key contact/meeting coordinator's name, address, phone number, and email
Bill to contact name, address, phone number and email

Preferred date(s) of your event
Nature of your event
Estimated attendance

Goals for your meeting/event
Technical support needs

Food service/catering requirements
Preferred location(s) (classrooms will be assigned based on size and needs)

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