Page 191 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes 4. The word protocol comes from the Greek ..........................
5. Protocollon meaning a leaf of paper glued to a manuscript volume that describes the
..........................

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Caution Internet Protocol (IP), which uses a set of rules to send and receive messages at the
Internet address level.

8.4 Event Venue Selection

Keep following things in mind while selecting a venue for your event:
1. Target Audience/Guest Size: This means the number of people you are expecting to attend
your event.

Make sure that your venue can easily accommodate your expected target audience. Your
venue should not be too small or too large for your guests. If too small, then your guests
will feel discomfort. If it is too large then you will unnecessarily end up paying more for
the venue.
Get firm indications whether guests plan to attend your event by sending RSVP clearly
printed on the invitation.

Figure 8.1

The term RSVP is a French acronym. Its meaning in English is 'Please Respond'. If RSVP is
printed on the invitation then the invited guest is expected to tell the host whether or not
he/she is attending the event. Since many people don't understand the meaning of this
term or don't bother to reply back, it is advisable to individually call and ask your guests
about there plan to attend the event. In this way you can get quite accurate idea of the guest
size which will help you in deciding food and beverage quantities also.

2. Target Audience Status: If you target audience are rich people then your venue must be a five
star hotel or resort and all the services provided during the event must be of very high quality.
3. Target Audience Convenience: Select venue according to target audience convenience.
Your venue should not be very far from the place where majority of your target audience

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