Page 193 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes Additional Services
Some venue provides additional services like catering, floral decoration, fireworks, audio-
visual aids; Staging, Lighting, props, decor for event production; ticketing, reservation,
transportation and sight seeing tours for the guests; DJs, anchors, performers etc for event
programs.

7. Venue Fees: Always consider following questions in mind while deciding to hire a venue:
1. What is the venue fee?
Does it include all other taxes? (Negotiate rental fee to ensure the best deal.)
2. What is included in the venue fee?

Is dance floor included in venue fee? Are table, chairs and linens included in the
venue fee? Is security and liability coverage included in the venue fees?
3. What is not included in the venue fee?

4. Is there any cost for parking?
Generally parking space is provided free of the cost by the venue but some venues
may charge separately for parking facility.

5. What is the price range for a seated/buffet lunch and dinner?
6. What are the Corkage fees?
This includes fees to server liquor. Make sure that venue has the license to serve
alcohol. Check the license for expiration date.
7. What is the cost of sleeping rooms?
8. What is your cost per person and per food item?
9. What are your bartending and bar set up fees?
10. What are your fees and how do you charge for providing additional services?
Such as floral decoration, fireworks, audio-visual aids; staging, lighting, props,
decor for event production etc.
11. What modes of payments are available?
12. What are your payment, refund and cancellation policies?
8. Venue Inspection: If you will go as an event manager to a venue for inspection you will be
shown the venue as an ideal venue for organizing your event. So best way of inspecting a
venue is to check-in there as an anonymous guest, stay there for 2-3 days and deliberately
use all the services provided by the venue.
Make sure Air Conditioners, fans, water tabs work properly, elevators are operational.
There is adequate lighting and ventilation. Check out for sanitation and infestation.

Find out how helpful, courteous and professional is the venue staff. Check out whether or
not the venue has a noise ordinance in the area where it is located? If yes? At what time is
it enforced? E.g.: 10:00 PM, 11:00 PM. Check out whether or not security is provided in the
parking lot and how is the law and order situation in the area where the venue is located.
Make sure that the venue suits the event theme.
9. Amount of Work Required: On the basis of venue history, services provided by the venue
and venue's inspection determine how much work is needed to be done to make the venue
suitable for your event. Select a venue where lesser amount of work is required to be
done. Lesser the work, lesser will be the production cost of the event.

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