Page 195 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes Promises and commitments discussed and agreed upon.
4. Never sign a contract immediately after the venue inspection. Take a copy of the contract
agreement home/office. Read it thoroughly several times and discuss it with your team
members and attorney. Compare the contract with contracts of other venues and then
accept/reject it.
5. Always Consult your personal attorney to review the contract for you and make sure that
the contract protects your interests against forceful shutdown of the event, venue staff's
strike/shortage, change in the management staff or ownership of the venue, buy outs,
bankruptcies or violation of any agreement or clause.
During contracting with the venue manager make sure that your contract contains the
following clauses:

1. There should be no construction/repair work of the venue building or any of its
parts without prior approval on the day of the event. (Decide the compensation with
the venue manager if this clause is violated.)
2. No other event can take place in the venue on the day of my event. (If this is not
possible then make sure that the other event doesn't affect the services provided to
you by the venue like shortage of staff or parking space. It should not produce any
party noise, music or announcement that affects your event's programs. Decide the
compensation with the venue manager if this clause is violated.)
3. This contract is all inclusive and no other oral or written contract exists between the
two parties stated in this agreement.

Self Assessment

Fill in the blanks:
6. In information technology, a protocol is the ..................... that end points in a
telecommunication connection use when they communicate.
7. Protocols specify ..................... between the communicating entities.
8. Protocols exist at several levels in a ..................... connection.
9. There are protocols for the ..................... at the hardware device level and protocols for data
interchange at the application program level.
10. Protocols are often described in an ..................... or international standard.

Task What factors will you consider for selecting a venue for AGM?

8.5 Organizing and Staging a Special Event

Most of us in our right minds wouldn't wire our house's electrical or fix our cars transmission or
write our computer's software. We would hire a professional that has years of experience doing
these types of things because we don't know how, we don't have the time and we want the job
done right. The same holds true with staging events sure you could attempt to do it yourself but
most people find out quickly there is a lot more to it then they realized.
An event is also a great way to get clients, prospects and influencers together to help spread the
word about you and your business.

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