Page 208 - DMGT304_EVENT_MANAGEMENT

Unit 9: Staffing

Event Administration Notes
Assist with preparing budgets and provide periodic progress reports to staff directors for
each event project.

Keep track of event finances including check requests, invoicing, and reporting.
Coordinate appointments and visits to see our space, and scheduling of events on the
calendar.

Prepare and modify event contracts as requested
Charity Event Coordinater

Job Description: Charity event coordinators deal with every detail of fundraising events, including
venue, attendees, organization, speakers, topics, lighting, seating, catering and accommodations.
In addition, these coordinators incorporate the underlying charity cause into their events.

Athletic Event Planner
Job description: An athletic event planner organizes and promotes a game or tournament.
Athletic events planners select a field or arena, the surface that is used and how much equipment
will be needed. The duties of an athletic event planner vary based on what type of event is being
planned. For instance, someone organizing a baseball game might hire umpires, make sure that
the outfield is mowed and place pitching mounds, bases and foul lines in the infield. Athletic
event planners often perform similar tasks to those of meeting and convention planners. They
often have to negotiate the cost of the establishment holding the event, hire and manage workers
and make sure that concessions, scoreboards and seating are in place.

Event Director

Job Description: Become an event director if you love excitement and multi-tasking.Talk about
responsibility: Check out job descriptions for event directors and you'll quickly discover why
companies will do just about anything to retain a great one. The list of responsibilities is
enormous, regardless of the industry in which an event director works. If you function more
efficiently with too many items on your to-do list rather than too few, are a master at multi-
tasking and a self-admitted excitement junkie, see where you fit when you read event director
job descriptions. Keep this in mind: Salaries in this field aren't huge--another reason you must
love this field.
A master may be overkill in tough economic climates. Job descriptions for event directors
rarely mention the physical demands of an event director's job, but they'll definitely be called
upon to tackle physical work--even when setting up a union-run hall where electrical, construction
and other tasks are handled by laborers. Typical physical tasks required of the event director are
transporting boxes of materials to sites; overseeing room and booth setups; provisioning
workshops, seminars and training rooms; and generally being the person with the clipboard
making the rounds of the event site late into the night.

Corporate Event Planner

Job Description: Corporate event planners manage all arrangements for various types of
corporate events such as grand openings, recognition ceremonies, new product launch events,
anniversary celebrations, annual conferences, quarterly board meetings, customer appreciation
days or shareholders meetings. If you are comfortable in fast-paced environments and have the

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