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Event Management

Notes Employee/Client Appreciation
Trade Shows
Holiday Parties

Award Ceremonies
Team-Building Events
Company Outings
Incentive Events

Retirement Parties
Staffing may also attend to the details of directing the influx of guests, the positioning of booths
and vendors, attending nurseries, assisting guest speakers, delivering supplies during the event,
and containing litter.
Additional staff may be needed to set up tables, arrange chairs for seating, and on occasion,
assist the decorating committee. Staff may also be required to oversee the direction of other
staffers, or to handle the monies generated through ticket sales. Typically, many of these positions
can be accomplished by event volunteers, filled by existing company employees, or may be
included as services provided by the caterer, equipment rental service or event venue.

Task Being an event volunteer, what will be your duties and responsibilities?

9.1.1 Event Staffing Key Terms

Hosting an event is often consuming and stressful. A well-staffed event allows you to relax and
let the event staff handle everything for you. Learn some event staffing key terms to give you
the knowledge you need to find the best staff for your event. Event staffing key terms are
positions or certifications you may not be aware of, such as "bar backs," "captains" or "certified
meeting professionals." Before staffing your next event, review these key terms to ensure your
event's success.

RFP

In event staffing, RFP refers to a request for a proposal. An RFP is a formal document that details
what services you need and the quality of staff you desire. Some event-staffing companies
supply preprinted or online RFPs for you to fill out and return. This is not a contract. It is a
request for a quote, or proposal, for their services.

Bar back

A bar back is an employee that restocks the bar. The bar back does not serve drinks. However,
he or she replenishes ice, handles liquor, stocks refrigerators and refills counter items, such as
garnishes and snacks.

Captains

A captain, or lead person, in event staffing is equal to a manager or supervisor. The captain of
event staffing makes sure everything runs on time. He or she manages, sets up and breaks down
the event. The captain also manages staff and handles all problems and issues that may occur.

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