Page 210 - DMGT304_EVENT_MANAGEMENT

Unit 9: Staffing

Education for trade show staffing will cover the job function the employee was hired to perform, Notes
but it may also be supplemented with some type of motivational or morale-boosting training.
You can find many types of event staffing education and training through:
1. Seminars that provide event staffing solutions.
2. Online resources that offer self-guided learning.
3. Short training courses specific to the skills needed for any particular event staff.

Event staffing services that can provide seminar training are wise to select event manager.
Most event staffing situations do not require extensive training. But to make sure the whole
event staff is on the same page, short training sessions are usually provided by the event
coordinator or a third-party staffing consultant. These seminars work on basic skills, such as
morale and guest service.

Licensing or restrictions for staffing for events: Many event staff positions require no previous
education or training, but there are some positions that demand a bit more. Depending on state
requirements, those who want to work as security guards, for instance, may need a license to
work an event.
Do search for online resources to train temporary event staffing. Online training is a cost-
effective method for those who work with temporary event staffing. This can come in many
forms, including online seminars, training videos, and short courses that test employees on
their knowledge of the material.

9.5 Preparation of Job Rosters

In the present competitive environment business industry functions for around twelve to fifteen
hours daily. Due to this it becomes very important for the management to schedule shifts for the
employees to work. The organizations work in two shifts per day and some also have night
shifts functioning. It's a task for the management to prepare a very efficient and effective schedule
for the employees. Preparing a roster requires lot of planning and understanding of the operations
and functions and roles of the employees. Different processes and systems are used by various
organizations to prepare a roster but the ultimate aim is to set up an efficient roster, which will
smooth the operations of a store. An efficient roster contributes equally for better performance.

9.5.1 Features and Benefits of a Roster

A roster helps the event manager to view the entire event activity department wise, and
section wise.

It helps to track staff strength, shifts of employees for a specific period, weekly or monthly,
in one sheet, or screen itself.

It helps to track and check the break-time (tea, lunch, etc.) of individual employees.
It helps employees to keep a track of their shifts, and duty timings.
It helps the HR personal to keep a track of leaves (weekly-offs, compensatory-offs, etc.)
It helps the manager to understand the staff strength or coverage in a particular department
or section.
It helps during audit process also It is a very informative tool It improves and helps work
life balance

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