Page 12 - DMGT546_INTERNATIONAL_TRADE_PROCEDURE_AND_DOCUMENTATION

Unit 1: Export Procedure and Documentation

It also lists the terms of delivery and payment that are to be as per the letter of credit/ Notes
export contract.
Let us now learn to fill each segment of the commercial invoice one by one:
1. Exporter: This box appears on the top left hand corner of the commercial invoice. Here, the
exporter is required to give his name and complete address specifying the city, state and
country along with his phone and fax numbers. The purpose is to establish the identity of
the shipper.
2. Consignee: This box requires details, that is, the name and complete address of the party to
whom the goods are being consigned.

3. Buyer: Usually, the buyer and the consignee are the same. However, in cases where the
buyer is different from the consignee, his details, that is, the buyer’s name and complete
address is to be provided in this box.
4. References and Numbers with date: In these boxes the relevant references such as exporter’s
quotation number with date, invoice number with date, buyer’s order number with date
have to be accurately filled in.
5. Country of Origin of Goods: The exporter has to fill this box with the name of the country
where the goods have actually been produced.
6. Country of Final Destination: This box must provide the name of the country where the
goods will be finally delivered.
7. Terms of Delivery and Payment: This box has to contain details of the terms of delivery
like FOB, C&F, CIF, etc. and the terms of payment such as L/C (letter of credit), D/A
(documents against acceptance), D/P (documents against payment), etc. These terms have
been discussed in details in chapters titled “Terms of Payment” and “Methods of Payment”
respectively.
8. Pre-carriage By: This box should provide the name of the carrier/mode of transport used
to bring the goods from the place of origin to the place where these were accepted by the
pre-carrier.
9. Place of Receipt by Pre-carrier: This box has to depict the name of the place where goods
were accepted by the pre-carrier.
10. Vessel/Flight Number: This box requires the name and number details of the shipping
vessel or the aircraft carrier being used for the shipment.

11. Port of Loading: The name of the port where goods are loaded on board ship or flight is
required to be provided in this box.
12. Port of Discharge: The name of the port where goods are finally off-loaded (airport or
seaport) is to be filled in this section.
13. Final Destination: This box must contain the name of the place that is the final destination
of the shipment. This will mean not the port of discharge but the final destination from the
port of discharge in the buyer’s country. For example, if the airport of the final discharge
is JFK, New York, but the goods are supposed to be finally delivered at the Atlantic City,
the name of Atlantic City will be given in this box.
14. Mark Numbers and Container Number: This box shows the various marks and numbers
that are required to be put on the packed cargo. If containers are being used, then the
container numbers are also required.
15. Number and Kind of Packages: Here, the type of packages being shipped such as cartons,
bales, bags, drums, crates, etc. and the total number of such packages being shipped are to
be provided.

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