Page 114 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Educational Management

Notes (iii) In educational organizations _______ and learning are two most important activities.
(iv) Heads of Schools and Colleges divide _______ to increase _______ and to ensure that work
is properly done.
(v) When a person is given certain duties to perform he must be given necessary _______ also.
(vi) An important principle of accountability is the principle of _______.

8.4 Summary

• Organizing in a general sense means systematic arrangement of activities. In this sense,
organizing is done by each individual. However, organizing as a process of management
essentially relates to sub-dividing and grouping of activities.
• Organizing becomes necessary when two or more persons work together to achieve some
common objectives. But Organizing becomes important when teacher are teaching in a team.
• Steps in the process of Organizing
• The process of organizing consists of the following steps :
(i) Determining the activities to be performed to achieve the objectives of the organization.
(ii) Identification of major functions to which these activities relate.
(iii) Grouping and sub-dividing the activities within each function on the basis of similarity or
relatedness.

(iv) Establishing relationship among individuals and groups.
• Educational organizations undertake teaching activities with a view to give educational. They
may perform teaching, discipline on service activity. In a educational organization, teaching
and learning are the two major activities.
• Identification of major functions to which these activities relate : The next step is to identify the
major functions to which these activities relate In a educational organization, teaching learning,
finance and personnel are the major functions.
• Grouping and sub-dividing the work within each function : In this step, it is decided how best
the activities can be grouped on the basis of similarity or relatedness. The activities of a production
department, for example, can be divided into a number of workshops where production will
actually take place.
The activities of other departments can similarly be sub-divided. This division and sub-division
of activities goes on till individual positions have been created for performing all types of work
in an organization. The reasons of dividing and sub-dividing functions and activities are as
follows :
(i) The total work may be so large that it cannot be done by a single individual or by a few
persons.
(ii) If the work is divided into smaller units, it becomes easy to assign work to individuals who
have the necessary skill and knowledge to perform the, work efficiently.
• Establishing relationship among individuals and groups : Heads divide activities to increase
efficiency and to ensure that work is properly done. The activities which are performed by
persons holding different positions must be related. The responsibility, authority and
accountability of each person must be well defined.
• It would be useful at this stage to explain the meaning of responsibility, authority, and
accountability.

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