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Event Management
Notes city so that attendees can completely explore the place in free time. If invitees are coming with
their families for business conference then arrangement should be made keeping in mind needs
of individual of different age. The hotel you select should possess cooperative staff which can
welcome your guests in an accurate manner. Good locations can serve the business purpose as
well as holidaying purpose.
7.8.1 Procedure that leads to precise conference
You need to put complete efforts in training staff while planning conference in order to avoid
future circumstances. Any work in relation to event management can be successfully done only
when there is involvement of complete team work. Following is the procedure to be followed
by conference management planner:
Making arrangement of conference planning committee to prepare the list of speakers.
Getting in touch with speakers and inviting them to participate in meeting.
Look after traveling and accommodation facility of speaker.
See to it that rooms arranged for them have all basic amenities required for a business person.
Give speakers the detail of meeting and other activities.
Make proper budget plan.
See to it that your planned work is executed properly.
Make arrangements depending on the purpose of conference and negotiate with concerned
parties as and when required.
7.8.2 Budget Planning
Budget is the most important factor involved in conference planning as going over budget can
minimize your profit level. The budget prepared by you on paper is your estimation which is
many times different as compared to real expenses. Don’t rely on estimated budget because
requirements of speakers can force you to spend more. So always be ready with backup plan and
curtail expenses as and when necessary. Select the hotel after carrying out proper research work
in order to save some bucks.
Formation of Conference Committee
Appoint conference coordinator who can serve the purpose of meeting and his team can make
best arrangements. Conference committee should have people with proper knowledge related
to the meeting subject and have good networking skills. With such skills making arrangements
become easy and you can also take care of your budget properly. Committee should comprise
of people having skills like:
Quick decision making power
Qualified enough to deal with different situation
Experienced people who have ability to handle more number of people
Team building ability
People understanding responsibility of work
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