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Event Management




                    Notes          city so that attendees can completely explore the place in free time. If invitees are coming with
                                   their families for business conference then arrangement should be made keeping in mind needs
                                   of individual of different age. The hotel you select should possess cooperative staff which can
                                   welcome your guests in an accurate manner. Good locations can serve the business purpose as
                                   well as holidaying purpose.

                                   7.8.1 Procedure that leads to precise conference

                                   You need to put complete efforts in training staff while planning conference in order to avoid
                                   future circumstances. Any work in relation to event management can be successfully done only
                                   when there is involvement of complete team work. Following is the procedure to be followed
                                   by conference management planner:

                                       Making arrangement of conference planning committee to prepare the list of speakers.
                                       Getting in touch with speakers and inviting them to participate in meeting.
                                       Look after traveling and accommodation facility of speaker.

                                       See to it that rooms arranged for them have all basic amenities required for a business person.
                                       Give speakers the detail of meeting and other activities.
                                       Make proper budget plan.
                                       See to it that your planned work is executed properly.
                                       Make arrangements depending on the purpose of conference and negotiate with concerned
                                       parties as and when required.

                                   7.8.2 Budget Planning

                                   Budget is the most important factor involved in conference planning as going over budget can
                                   minimize your profit level. The budget prepared by you on paper is your estimation which is
                                   many times different as compared to real expenses. Don’t rely on estimated budget because
                                   requirements of speakers can force you to spend more. So always be ready with backup plan and
                                   curtail expenses as and when necessary. Select the hotel after carrying out proper research work
                                   in order to save some bucks.
                                   Formation of Conference Committee


                                   Appoint conference coordinator who can serve the purpose of meeting and his team can make
                                   best arrangements. Conference committee should have people with proper knowledge related
                                   to the meeting subject and have good networking skills. With such skills making arrangements
                                   become easy and you can also take care of your budget properly. Committee should comprise
                                   of people having skills like:
                                       Quick decision making power
                                       Qualified enough to deal with different situation
                                       Experienced people who have ability to handle more number of people

                                       Team building ability
                                       People understanding responsibility of work







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