Page 178 - DMGT304_EVENT_MANAGEMENT

Unit 7: Planning for Events and Event Proposal

7. Make use of curtains and flowers Notes
For decoration purpose you can make use of curtains which creates professional
environment and flowers which lighten the mood giving fresh feeling. Make use of these
two things which can create the perfect ambiance for corporate event. See to it that you do
not screw up the surrounding by selecting some bright or dull colors of curtain.
8. Give change in arrangement of desk and chairs
Arrange the desks and chairs in such a way that people should feel comfortable and
overall it should give good appearance. People sitting in front and those sitting in back
should also get clear view without any hindrances. Make arrangements of water, pen,
notepad, tissue paper, etc on every table.
Corporate event planning tips

Prepare your budget in order to successfully carry out further procedure.
Determine the purpose of organization of event; it can be anything like meeting, conference,
product launch, etc.
Site or location for particular event.
Decide whether you need party style location or professional display in location.

See to it that theme of corporate event or party accurately matches with its purpose.
Make proper selection of date keeping in mind the convenience factor of invitees.
Whether it is outdoor or indoor event make sure that food arrangements are proper.
Decide the menu with the concerned authority.
Look after seating arrangements.
See to it that there is proper lighting and decoration.
In case there is requirement of arrangement of bar then look after it.
Add some entertaining stuff to event like organizing dance, singing show, etc.
Get all your arrangements approved by seniors or concerned people.

Allocate work to staff members.
Regularly take follow ups.

7.8 Conference Planning

What is the reason behind organizing conference? It is very important for event manager to
understand the purpose of organizing conference so that he can start with planning procedure
accordingly. Conference planning has to be accurate as it relates with business and so here you
cannot compromise on any of the aspect. Good organization of conference can highly work in
your favor and can allow you to crack many profitable deals.
For attendees as a planner you need to make arrangements keeping in mind their comfort level
and the motive of conference should clearly be displayed. Following are some of the things
where you need to focus while making conference planning:

Selection of Location

Location plays very important role as guests should not feel any kind of inconvenience in
reaching to your decided location. Select the hotel near to airport so that people can relax and
then attend the next day conference. You can also select the place near to famous attractions of

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