Page 173 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes acceptable the offeror must present it in that format. Generally, cost proposals are submitted
in a separate sealed envelope marked Confidential Cost Proposal to be opened only after
the evaluation of the technical section of the proposal is complete.
Suggested Wording: The offeror shall submit a cost proposal in a separate sealed envelope
marked Confidential Cost Proposal. The Cost Proposal shall be opened only after the
technical portion of the proposal has been evaluated.
12. Method of Evaluation and Award:
(i) Evaluation Criteria:The RFP must state in general terms all of the evaluation factors
and their relative importance, including price. Points assigned to each criterion are
usually included in the RFP. Including points makes offerors aware of which items
are relatively more important than others can influence an offeror in the preparation
of their RFP response.

(ii) Suggested Wording: An Evaluation Team composed of representatives of the State of
Idaho will review the proposals. The criteria listed below will be used to evaluate
proposals for the purpose of ranking them in relative position based on how fully
each proposal meets the requirements of this RFP.
(iii) Discussions and Best and Final Offers: Detailed information is provided as a part of the
cover instructions provided by the Division of Purchasing.
(iv) Suggested wording to use here: BEST AND FINAL OFFERS: The State may, at its sole
option, either accept an offerors initial proposal by award of a contract or enter into
discussions with offerors whose proposals are deemed to be reasonably susceptible
of being considered for award. After discussion are concluded an offeror may be
allowed to submit a “Best and Final Offer” for consideration.
(v) Negotiations: Detailed information is part of the cover instructions provided by the
Division of Purchasing when an RFP is released.
Use the following suggested wording here:
Negotiations: The State may, in its best interests, elect to enter into negotiations with the
apparent low responsive and responsible bidder.
13. Attachments: This section is for any additional information that relates to the RFP and is
necessary to further clarify contents of the RFP. Any appendices, charts, diagrams, or
graphs referenced in the RFP would be placed here. Information technology diagrams,
such as LAN or WAN diagrams, would appear here.
14. Format and Numbering: While this is no correct form or numbering scheme, find one that
works and use it consistently.

Here is a suggested format:
1. Main Topic
1.1. Sub Topic
1.1.1 Detail
1.2 Another Sub Topic
1.2.1 Detail
1.2.2 More Detail
1.2.3 More Detail
1.3 Another Sub Topic

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