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Unit 7: Planning for Events and Event Proposal

to he requirements of this RFP have been provided. The offeror shall provide Notes
a listing of references where the questionnaires were sent, including names of
persons, position of person, addresses, and phone numbers.
(v) Financials: A disclosure of financial resources may also be required to assure that the
offeror has sufficient resources and stability to complete the RFP project.
(a) Suggested Wording: The offeror shall provide with the RFP response proof of
financial stability in the form of financial statements, credit ratings, a line of
credit, or other financial arrangements sufficient to enable the offeror to be
capable of meeting the requirements of this RFP.
(vi) Resumes: Resumes may also be used as an evaluation tool.
(a) Suggested Wording: The offeror shall provide resumes for each staff member
responsible for design, implementation, project management, or other
positions identified in the requirements of the RFP. Resumes shall include
education, experience, license, and/or certifications of each individual.

10. Proposal Response Format: Requiring all offerors to use the same or similar format when
submitting proposals can make the evaluation process much easier and speed the process.
You may provide specific directions to the offeror on preparation of the proposal. If used,
clearly define the type and nature of the information required in the proposal. The offeror
must be made aware that their proposal will not be considered if required information is
not provided.
A few suggested formats and wording are:

(i) The proposal must be submitted in the following fashion [describe]. If the proposal
is not submitted in the required format, the proposal will not be considered.
(ii) The proposal shall be submitted under the same cover at the same time, in two (2)
distinct sections: a Business or Technical Proposal and a Cost Proposal.
(iii) Proposals are to be prepared on standard 8-1/2" x 11" paper. Fold outs containing
charts, spreadsheets, and oversize exhibits are permissible. The pages should be
placed in a binder with tabs separating the sections of the proposal. Manuals and
other reference documentation may be bound separately. All responses, as well as
any reference materials presented must be written in English.
(iv) Proposals must respond to the RFP requirements by restating the number and text
of the requirement in sequence and writing the response immediately after the
requirement statement.

(v) Figures and tables must be numbered and referenced in the text by that number.
They should be placed as close to possible to the referencing text. Pages must be
numbered consecutively within each section of the proposal showing proposal
section and page number.
(vi) Proposals shall be based only on the material contained in this RFP. The RFP includes
official responses to pre-proposal conference questions, addenda, and any other
material published by the State pursuant to the RFP. The offeror is to disregard any
previous draft materials and any oral representations it may have received. All
responses to the requirements in Sections [list appropriate section] if this RFP must
clearly state whether the proposal will satisfy the referenced requirements, and the
manner in which the requirement will be satisfied.

11. Cost Proposals: This should contain all costs to the agency and be presented in the format
described by the RFP. For example: the RFP may require detailed costs by tasks and to be

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