Page 171 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes used to address the areas (geographic, organizational, etc.), in which the project
activity takes place. Define both the vendor’s and the state’s responsibilities.

(iv) Project Management: Outline how the agency and the contractor will monitor
timetables and deliverables or measurable standards for completion specified in
the RFP. In a complicated, long-term project, specify who will be responsible for
meeting goals, keeping the project within the contracted cost, and keeping the project
within the scope of work outlined in the RFP.
(v) Deliverable Summary and Schedule: If applicable, establish a general schedule of vents
or estimated timetable that lists the deliverables or measurable standards for
completion in sequential order, beginning with issuance of the RFP to the final
expected ate of completion of the contract.

(vi) Support, Training and Maintenance: If required, identify in detail any support, raining,
and maintenance required.
9. Vendor Requirements:
(i) Mandatory Requirements: This section outlines any mandatory requirements that an
offeror must meet to perform the work described in the RFP. This may include such
things as proper licensing or special accreditation, proof of insurance, bonding
requirements, etc. Mandatory requirements are evaluated on a pass-or-fail basis.
(a) Suggested Wording: The offeror must provide the following mandatory
information (list the requirements). Failure to provide this information may
be cause for the proposal to be rejected.
(ii) Vendor Organization: The offeror should outline their organization and describe how
this qualifies the organization to be responsive to the requirements of the RFP.
Examples might include their company size, distribution system, and customer
service structure, number of employees, technical licenses or certificates relative to
the product or service being offered.
(a) Suggested Wording: Describe your organizational structure and explain how
our organization qualifies to be responsive to the requirements of this RFP.
(iii) Vendor Qualifications and Experience: The offeror should describe their organizational
and staff experience providing similar services or goods described in the RFP in
sufficient detail to demonstrate their ability to perform the functions outlined in he
RFP. In long-term projects, ask for their experience, capability, and commitment to
perform project management functions.
(a) Suggested Wording: Describe your (or your company’s staff) qualifications and
experience providing similar services or goods as required in this RFP.
(iv) References: Industry references may be required and used as an evaluation tool if
identified as such in the RFP. A minimum of three references where the offeror has
provided similar products or services should be used.
(a) Suggested Wording: The offeror shall provide a minimum of three (3) trade
references including names of persons who may be contacted, position of
person, addresses, and phone numbers where similar products or services
similar in cope to the requirements of this RFP have been provided.
(b) Optional Wording: Included with this RFP is a questionnaire that must be sent to
any references cited in your proposal response. The questionnaire instructs
references to fill out and return the document directly to the Division of
purchasing office. The offeror shall send this questionnaire to a minimum of
three (3) trade references where similar products or services similar in scope

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