Page 251 - DMGT304_EVENT_MANAGEMENT

Event Management

Notes Be sure you have the appropriate visas before you travel; airlines are liable to fines if they
let you travel without a visa and will hence not allow you to board the aircraft.

Purchase insurance for yourself and your belongings, including cancellation.
Ensure that your office or family know of your itinerary and where you are staying.
Leave a copy of your passport in your office or at home.
Keep a list of the credit cards you have with you with your office or at home. Ensure that
you have the number to contact to cancel your credit cards should they be stolen.
Have your medical insurance information with you to speed up medical care procedures,
and bring spare medication with you if you are on medication.

Use travellers cheques instead of carrying a lot of cash.
Do not carry tools or sharp objects in your hand luggage.
Do not leave luggage unattended.

Use shuttle buses provided by the Organizers wherever possible, or official taxis. Do not
use 'gypsy' cabs.
Stay at reputable hotels, preferably booked through the Organizer/PCO, the official agent
or Corporate Sponsor.
Do not give your key or room number to anyone; do not put your key down on a restaurant
table, bar or at the pool (especially if it is a numbered key rather than a key card).

Retain and then destroy your room key card when checking out of your hotel as this
contains your credit card details and other personal information.

Do not leave valuables, including business documents, in your room. Use the hotel safe or
the safe in your hotel room (noting that hotels do not accept liability for goods contained
in your room safe).

Keep your passport with you or in the hotel safe.
Read the fire instructions on the back of your hotel door.
Carefully note where fire exits are located and be sure that they are not blocked by
trolleys, trays or other items.
Never use an elevator during a fire, use the stairs.
Keep your room key next to your bed or place it on the floor near the door; take it with
you during emergencies, you may need to return to your room.
Carry something about your person which identifies the hotel in which you are staying,
in the event of an emergency should your wallet or personal belongings be stolen, for
example, a box of matches containing the hotel name.
Do not wear your badge or carry identifiable congress material outside of the Event.

Avoid wearing 'flashy' jewellery.
Wear clothing and shoes that are appropriate for various weather and working conditions.
Comfortable shoes are important if you plan to be on your feet a lot at the Event.

In appropriate countries, check which drinking water is safe.
If food looks, tastes or smells bad or has been un-refrigerated for a long time, then avoid
it.

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