Page 256 - DMGT304_EVENT_MANAGEMENT

Unit 11: Operations, Logistics, Safety and Security Management

4. Must be needed specific: As events differ, EBMS must be capable of addressing that the Notes
specific need of the company. Obviously, the events in a sports meet, a medical convention
or a performing art show will all be entirely different with totally different focuses.
5. Ability to access multiple data sources but give appropriate information sources only:
Systems must be capable of processing information from a single database or by connecting
to multiple smaller databases through a network of individual PCs located in different
venues of the event. Again when providing information to customers or lower level
managers or key partners. It must give only relevant information appropriate to their
level and must hide other information.

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Caution System must have international capabilities and abilities to handle country specific
issues. It means EBMS must be capable of handling international commerce, foreign
currency transactions, exchange rates between different currencies, international tax related
issues and also capable of handling different languages of the world.

11.5 Environmental Health and Safety Issues

Any risks associated with events must be identified and ways of eliminating or managing them
arranged prior to the event, including the setup, the event itself and clean-up. The event organiser
needs to prepare and provide the Manager, Campus Services.
When setting up the venue, equipment and fixtures should not impinge on emergency access,
block fire-fighting equipment or obscure any emergency procedure signage. Consider the likely
attendance when booking the venue to ensure that visitors do not exceed the venue’s maximum
capacity. Event activities need to be assessed for Health and Safety Risks and appropriate actions
taken to reduce identified risks.

Notes Disability
Staff organising an event are encouraged to consider the following points to ensure that
all disability factors have been considered. When organising an event, please ensure that
there is:

Wheelchair access If an external venue is used, availability of a lift or appropriate
ramps

The entrance to the event is wide enough for wheelchair access
Seats are reserved at the front to allow for people with hearing impairments
Reading material may be available on request for people with other disabilities

Self Assessment

State whether the following statements are true or false:
11. It greatly matter what maybe the types of event management, one needs to be adept in the
above skills.
12. Professional event management service entails optimum communication skills, as well as
ability to look into the minutest details of things in order to ensure optimum level of
execution.

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