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Unit 11: Operations, Logistics, Safety and Security Management

Familiarize yourself with your Organization's travel policy; especially as it pertains to Notes
automobile insurance, auto accidents, reporting of lost or stolen credit cards or reporting
of injury.

11.2.5 Checklist for Exhibitors

Exhibitors – Planning and Construction
The question of Risk Assessment is particularly relevant to the mounting of exhibitions, as this
element of an Event carries the greatest danger to safety (as opposed necessarily to security).
A Risk Assessment is required if the following will occur:

Any hazard of moving exhibition components on the stand.
Any live demonstrations or event involving members of the public.

Any significant construction on the stand.
Where staff, regardless of experience, may come into contact with other hazardous areas
of the exhibition.

Areas to consider in a Risk Assessment:
Stand information: loadings, dimensions, unusual features or exhibits

Access: size of entry point, route to the stand
Installation: timetabling of build

Stability: stability and structural supports within the stand design
Lifting & Loading: use of machinery, fork lifts, floor loadings, weight restrictions
Scaffolding: temporary structures, access towers, rigging, working at height

Toxic Substances: use of hazardous or toxic substances, waste material
Environment: noise, dust, fumes
Services: electrical services, welding, gases, water and waste provisions

Late Working: tiredness, supervision, deliveries
Staff Training: temporary staff, manual handling
Materials: should be:

Non-combustible
Flame resistant plastic material

Flame resistant boarding
Timber of any thickness treated so as to be flame resistant

Exhibitor – Stand Personnel

The following tips can be provided to Exhibitors by the Organizers to minimise risk and liability
for individuals.

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