Page 76 - DMGT518_TRAINING_AND_DEVELOPMENT_SYSTEM

Unit 5: Training Implementation

Notes
Example: You may be willing to pay any amount for the right trainer but still not be able
to locate him.
Therefore, searching and bringing the needed resources for your programme is very important
for its overall success.

As regards financial resources, the training manager has to analyze the amount earmarked by
the company and the cost estimate. In case of paid programmes, examine the amount realized
from participants’ fees and other sources like sponsorships against the actual cost to be incurred
for implementation. If the revenue is less than the likely expenditure then either reduce the
quality (like low cost venue and trainers) or quantity (like the number of days of the programme).
But the best option is to mobilize additional resources from all possible resources rather than
reducing the programme to a mockery. Always keep around 10% of the estimate as
miscellaneous/unforeseen expenditure. Inform the concerned department sufficiently in advance
and have the money ready for payments.

!
Caution Maintain the bills properly and submit the account immediately after the
programme.

5.2.3 Managing Contingencies

After the programme is started many other problems may crop up.

Example: The audio visuals may not; seating arrangements may not be good and the
food and snacks may be disliked by trainees.

What will you do if the chartered vehicle fails to arrive, if the confirmed trainer don’t turn up, if
the blocked premises was wrongly allotted to some body else. Keep ready a set of standby
vendors who can be summoned at short notice in such emergencies. You may have got the
confirmation of service providers about 90 days before the training. It is quite natural for some
of them to forget commitments made to you. Therefore, remind them once again at least 15 days
in advance, requesting them to keep ready the confirmed equipments, services on the agreed
date. For each service/equipment required, prepare a list of at least five vendors with up to date
contact details. Training managers can prepare a contingency plan for each session to meet the
contingent hurdles. Table below shows a model of contingency planning chart.
Table 5.1: Training Contingency Plan

Name of the programme Duration Venue

Session Date Session time Name of the trainer

Equipment/aids required Possible hurdles Precautions to be taken

Know in advance the emergency exits and the trainees about these. Identify the places for
immediate medical assistance and keep an updated list of people to be contacted in case of need.
Organize the equipments and supplies appropriately by using the scientific management
principle: “There should be a place for everything and everything should be in its place”.

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