Page 36 - DLIS007_LIBRARY AUTOMATION

Unit 2: Functions and Requirements of Library Automation

Catalogue card production. Notes
On-line cataloguing.
Duplication checking of catalogue cards.

Production of duplicate catalogue cards.
Preparation of authority file subject heading list.
Shorting, checking and filing of catalogue cards.
Automatic generation of added entries (author, title, series etc.). Generation of
monthly accession list.
Developing centralized and on-line cataloguing.
4. Circulation Control: This is one library service that is most accessible to computerization.
The advantages are especially seen in the amount of time saved in issue and discharge
routines, and the avoidance of bottlenecks, which are the basic of any library.
Circulation systems using computers have the details of the book issued and the person
borrowing it is entered on files. Dates of return are on the basis of the period of loan (one
week, a fortnight etc.). Daily check of the files will identify what books are due or overdue
and notices can be typed and sent to the users who have borrowed them. Provision for
reservation data will make it possible to pick out these books for which there is a request
and a user can be asked to return that particular book.
The circulation process in a computerized system depends on giving unique identification
codes to books and to users. An accession number or a call number can be used as this is a
unique identification key for a book. Users can be given individual identity codes. It thus,
includes:
Registration/cancellation and make bound time for membership.
Issue, return, renews reservation of documents and produces the slip for proof.

Charges for late, lost book, binding and production of penalty slip.
Maintenance of circulation statistics.
Inter library loan.
Use of bar code system.

Report statistics of circulation.
5. Serial Control: Serial control through the use of the computer is perhaps one of the most
complicated tasks of housekeeping. This is perhaps because of the literally unpredictable
nature of serial publications. It thus, includes:
Input essential serials data.
Order list of new serials.

Mode of payment, prepare for payment.
Receipt and updating the records.
Receipt to vendors or publishers.
Preparing the list of present holding, additions, missing, cancelled serials.

chronologically, subject-wise etc.

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