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Unit 2: Managing Application Development Portfolio and Project Review & Selection

(iii) Improve Arrangements with Suppliers: Changing the pricing, service or delivery Notes
arrangements, or relationship between suppliers and the organization to benefit
the firm.
(iv) New Product Development: Introducing new products with characteristics that use or
are influenced by information technology.

2.3.2 Sources of Projects Requests

There are mainly four primary sources of project requests. The requesters inside the organization
are:
 Department Managers

 Senior Executives
 System Analysts
 Outside Groups
In addition, government agencies outside the organization may also ask for information systems
projects.

Requests from Department Managers

Frequently, department managers who deal with day-to-day business activities, are looking for
assistance with their departments. They are often not satisfied with the amount of time that the
staff takes to complete the job. Sometimes, they feel that the staff members are involved in
duplication of work also. In this case, the manager will discuss this problem with other
administrators regarding their clerical as well as processing work and persuade higher authority
to approve the development of a computer based system for office administration.

Requests from Senior Executives

Seniors executives like Presidents, Vice-Presidents usually have more information about the
organization as compared to department managers. Since these executives manage the entire
organization, so naturally they have broader responsibilities.

Did u know? Systems project requests submitted by senior executives carry more weightage
and are generally broader in scope also.

Requests from System Analysts

Sometimes systems analysts finalize areas where it is possible to develop projects. In such cases,
they may prefer either writing systems proposal themselves or encouraging a manager to allow
the writing of a proposal on their behalf.

Example: For example, in an organization, an analyst sees that the library information
system takes more time in processing and is inefficient, may prepare a project proposal for a
new library information system. But the direction of the analyst, who is fully aware about the
new technology that improves the existing library information system, the librarian may initiate
the development of information system to the higher authority for approval.

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