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Unit 22: Application of Educational Management in Administrative Areas

(vii) Cumulative Record Cards Notes
It is documents in which the relevant information about a particular student at one educational
institution is recorded cumulatively. This gives a complete and growing picture of the
individual student, which helps him during his long stay at the school and the time of
leaving it, in the solution of his manifold problems of educational, vocational, personal and
social.
• Use of the Cumulative Record Card
(i) It helps teachers and counsellors to identify the needs of the individual students and
understand their manifold problems.
(ii) It helps counsellors to know the strengths and weakness of individual students and
deal with them.
(iii) It aids teachers and counsellors to discover special abilities in students which should be
developed.
(iv) It furnishes suggestions and reasons as to why certain students are adjusted to the
school situation.
(viii) Stock Register of Equipments
This register keeps information of all the movable property of the school. While purchasing
equipment or furniture, it must be duly entered in this property register.
(ix) Reports to the Parents
To get cooperation from the parents, reports containing various informations about the child
sent to the parents periodically. It should contain informations like the academic progress of
the child, his health condition, participation in curricular and co-curricular activities and
other important information.
(x) Service Book
The service book contains the service history of the employees. Information like the employee’s
date of appointment, his date of birth, educational qualifications, identification marks,
permanent home address, transfer, leave accounts, date of increments, reversion if any of
reinstatement etc., are carefully written in this book.
(xi) Teacher’s Diary
A teacher diary is issued by the school for every teacher in the beginning of an academic
session.
(xii) Withdrawal Register
The students records are maintained in the registers – Admission register, Enrolment register
students attendance register and withdrawal register. The withdrawal register are used for
students who are leaving the school.
(xiii) Data Entry of Students Records in Computer
(a) Admissions of the Students : Every student has to complete the admission form before
taking admission in a school and college.
• Importance of School Records
• The following are the Importance of School Records :
(i) Schools keeps an account of each student on its roll and submits periodic reports, which
contain all the necessary information about the students.
(ii) The school records help to submit to the Department of Education the budgetary statement
of financial needs at the beginning of the session.

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