Page 312 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Educational Management

Notes • The Correspondence Records
(a) Register for Despatch and Receipts
(b) Order Circulation File of the Department
(c) Casual Leave Register
• The Educational Records
(a) General Timetables
(b) Teacher’s Timetables
(c) Workload statement of the teachers
(d) Teacher’s Diary
(f) Terminal Examination Register
• The Equipment Records
(a) Stock Book of Furniture and School Appliances
(b) Issue Register of Furniture
(c) Library Catalogue
(d) Library Issue Register
(e) Stock and Issue Register
• Main School Records
(i) The School Calendar
The school calendar is a mirror where the probable dates of various events’ and activities to
be done during the coming session are provided. It is usually prepared at the beginning of
each academic session. It should contain the following items of information.
(ii) Log Book
The Log Book is specifically designed for the purpose of containing remarks of the school
inspector or other important officers of the education department, who pay an official visit
to the school.
(iii) Admission Register
A record of all the pupils who are admitted to the school. The Admission Register contains
the date of admission, the serial number of the pupil, the age and name of the pupil, the
father’s name, caste, occupation and address, the class to which the pupil is admitted and
the date on which he leaves the school.
It is record of all the students who are admitted to a school. According to departmental
rules, the admission register is to be preserved permanently in the school.
(iv) Student’s Attendance Register
This is another important register which is maintained in each class and section, showing
the names of the students on the roll of the class or section, during a month.
Only one attendance register should be kept by one teacher.
(v) Teacher’s Attendance Register
To record the daily attendance of the teachers, schools maintain the teacher’s attendance
register. This shows the time of arrival and departure of the teachers on each day.
(vi) Cash Book
Cash book is a record of all money transactions occurring from day-to-day in the school.
Money received by the school from different sources like fees, fines, donations, stipends,
scholarships, grant-in-aid are entered on the credit side.

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